Receptionist Job Vacancy in Nairobi Kenya April 2016
Job opportunity:Receptionist in Nairobi Kenya
Career vacancy:Receptionist in Nairobi Kenya
Job Profile: As a receptionist you will be the first point of contact for the company and you will provide administrative support across the organization.
Responsibilities:
The responsibilities listed below represent some, but not necessarily all, of the responsibilities of the receptionist:
- Serve visitors by greeting, welcoming, directing and announcing them appropriately
- Answer, screen and forward any incoming phone calls while providing basic information when needed
- Receive and sort daily mail/deliveries/couriers
- Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
- Update appointment calendars and schedule meetings/appointments
- Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc.
- Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
- Directs visitors by maintaining employee and department directories; giving instructions.
- Maintains security by following procedures; monitoring logbook; issuing visitor badges.
- Maintains log in of staff. telephone calls, cheques and suppliers
- Maintains safe and clean reception area by complying with procedures, rules, and regulations.
- Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
- Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.
- Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
- Receives sorts and forwards incoming mail. Maintains and routes publications.
- Coordinates the pick-up and delivery of express mail services and other services
- Assists in the ordering, receiving, stocking and distribution of office supplies.
- Assists with other related clerical duties such as photocopying, faxing, filing and collating.-
- Contributes to team effort by accomplishing related results as needed.
The competencies listed below represent some of the key behaviours that the client looks for in a receptionist: Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Phone Skills, Supply Management
Job Requirements:
- Proven working experience in similar roles
- Proficient with Microsoft Office / Microsoft Excel
- Professional appearance
- Solid communication skills both written and verbal
- Ability to be resourceful and proactive in dealing with issues that may arise
- Ability to organize, multitask, prioritize and work under pressure
- Diploma in any business course
- One year experience
Compensation: A competitive compensation will be negotiated with the right candidate, commensurate with experience and skills. Please state current and salary expectations in your application.
Availability: State availability (notice period) in your application letter.
Deadline: Interested parties should send heir online applications on or before 11th April 2016
Correspondence: Applications and detailed CV to be submitted online at http://goo.gl/T8sryH
Applications not meeting minimum requirements will not be considered.