Mercy Corps Sub-Grant Officer Job in Thika Kenya 2014


Mercy Corps exists to alleviate suffering, poverty and oppression by helping people build secure, productive and just communities.
Driven by local needs, our programs provide communities in the world’s toughest places with the tools and support they need to turn the crises they confront into the opportunities they deserve.
Mercy Corps is looking for committed and dynamic individuals to take up the following position:

Sub-Grant Officer 

Location: Thika

Program / Department Summary:

The Mercy Corps Finance Department is responsible for all financial functions in Thika, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.
In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary:

Working in the Finance Department under the direction of the Finance Manager, the Sub-grant Compliance Officer is responsible for monitoring sub-grants and sub-grantees to ensure compliance with the terms and conditions of the sub-grant agreement.
The Sub-grant Compliance Officer is also responsible for tracking sub-grants and sub-grantee requirements and for maintaining all sub-grant financial files.

Essential Job Functions:

  • Conduct sub-grantee pre-award assessments and recommend modifications to the sub-grant agreement and/or monitoring plan to lessen financial and compliance risks.
  • Assist in the preparation and review of sub-grant agreements.
  • Provide on-going training and support to sub-grantees in Mercy Corps sub-grant financial procedures and assist in conducting formal sub-grantee training workshops.
  • Review sub grantee financial reports for correctness and completeness and ensure that reports are submitted on time.
  • Assist in sub grantee site audits and prepare site visit reports.
  • Follow up on all sub grant compliance issues and audits and document resolutions.
  • Maintain sub grant tracking as well as financial files in accordance with the Field Finance Manual.
  • Process sub-grantee payments and reconcile sub-grant financial tracking to general ledger reports.
  • Assist in sub-grant close-outs ensuring that all requirements of the sub-grant agreement have been met and that sub-grant funds have been properly settled.
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
  • Other duties as assigned.
Do This
Supervisory Responsibility: None

Accountability/Reports Directly To: Finance Director

Works Directly With: Finance Manager, Finance officers, Program Managers and other program and support staff in Thika office

Knowledge and Experience:

  • Two or more years of finance experience, including budgeting and grant management or auditing
  • A university degree in finance, accounting or a related business field is required.
  • Two years’ experience in the Finance Department of an non-governmental organization
  • Good understanding of major international donor rules and non-profit accounting
  • Prior experience with computerized general ledger software
  • Advanced computer skills in MS Office programs, particularly Excel and Access.
  • Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior auditing experience is considered a plus
  • Excellent oral and written English skills
Success Factors:
  • The ability to interact effectively with international and national personnel is required.
  • A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.
  • A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
  • The ability to effectively monitor sub-grantee compliance as well as to provide support and training for sub-grantee personnel is critical.
  • The Sub-grant Compliance Officer must be willing to travel to Mercy Corps field offices, sub-grantee offices and project sites.
How to Apply
Interested candidates who meet the above required qualifications and experience should submit on or before December 13, 2013 at 4.00 p.m. a cover letter, detailed Curriculum Vitae (CV) listing three professional references (including a recent supervisor) to

Applicants must clearly indicate on the email subject; The position and location they are applying for, e.g “Sub Grant officer -Thika” Applications without the right subject heading will be automatically disqualified. Please do not attach any certificates.

(ONLY Qualified short-listed candidates will be contacted)

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