Republic of Kenya
The Judiciary
Judicial Performance Improvement Project (JPIP)
Request for Expressions of Interest
(Consulting Services – Individual Consultant)
Credit No 5181-KE, Project ID: P105269
 
Introduction: The Government of Kenya (GoK) has received a credit from the World Bank towards the cost of the Judicial Performance Improvement Project (the Project), and intends to apply part of the proceeds for recruitment of individual consultant for project implementation.
 

 

Background: The Judiciary now invites eligible Individual Consultants to express their interest in providing the required services. 
Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

Senior Procurement Consultant & Procurement Consultant

The Procurement Consultant will work in the Project Management Unit which consists of a full-time Project Coordinator, a Monitoring and Evaluation Officer, and a Communications Consultant.

The Senior Procurement Consultants shall be responsible for prompt and efficient coordination, day to day implementation of, communication and reporting on all procurement aspects of Project implementation;

Specific Responsibilities
 
The Procurement Consultants shall provide procurement related services in the procurement of goods, works and services under the Project, in accordance with the World Bank and Government of Kenya procurement guidelines, laws and regulations. 
The Procurement Consultants will be expected to carry out their assignment in an open and transparent
manner and with the highest degree of professionalism and integrity. 
The Procurement Consultants will not, under any circumstance, take any action or be seen to take any actions which may hinder or prevent the Judiciary from implementing the Project.
The Procurement Consultants will be responsible for the following:
  • Ensuring the efficient completion of procurements in accordance with the time standards and relevant rules.
  • Working with technical teams to assist the Directorates ¡n the preparation of Work Plans.
  • Receiving and consolidating procurement activities from the various Directorates and/or Departments.
  • Working with technical teams, assist the Directorates / Departments in the preparation of  specifications and Terms of Reference.
  • Assist the Judiciary in carrying out market survey and analysis and maintaining databases for suppliers, contractors, consultants and service providers that suit its specific needs and circumstances.
  • Preparing / updating the Procurement Plan (PP) annually or as required during implementation of the project.
  • Developing and maintaining during project implementation, a structured and comprehensive procurement filing system consisting of physical and electronic files and logs;
  • Preparing and submitting to the Judiciary all procurement information for dissemination through the Judiciary’s project website, including, summary procurement plans, procurement notices, bid evaluation reports, details on contract awards, etc.;
  • Drafting and publication of Procurement Notices;
  • Drafting and issuing of bidding documents (BD) and Request for Proposals (RFP);
  • Working with technical teams to assist in the administration of the bidding process including responding to clarifications from prospective bidders / consultants, receiving, opening and securing bids and proposals upon submission.
  • Working with technical teams to assist in the establishment of evaluation Committees, guide the evaluation process and preparation of evaluation reports, contract award adjudication, preparation of draft contract agreements, and contract negotiations where applicable, the publication of contract awards and handling and resolution of complaints.
  • Working with technical teams to assist in contract management including processing of payments, supervision of consultants, performance monitoring and evaluation, claims and contractual disputes management.
  • Preparing and disseminating quarterly procurement related implementation and performance reports. In particular, the Consultant will maintain three documents that track procurement processing times: the first will be an up-to- date record of the status of all on going procurements; the second will be a summary of annual work plan activities per their procurement/implementation status (by component and implementing unit); and the third will illustrate on average how long procurements are taking to complete each step of the process (and overall). The Consultant is responsible for identifying sites and reasons for delay (for both individual procurements and in aggregate) and taking steps to address them.
  • Providing procurement advice, mentoring and knowledge transfer to Judiciary Procurement staff.
  • The Senior Procurement Consultant will supervise and review the work of the Procurement Consultant.
Qualifications
  • The Procurement Consultant should have Bachelor’s Degree in Supply Chain Management, Economics, Commerce/ Business or related field as well as professional qualification in procurement and at least eight (8) years working experience in a busy environment.
  • The Senior Procurement Consultant should have a Master’s degree in a related field with a minimum of 10 years’ experience in a busy environment three (3) of which should be at managerial level.
  • The Senior Procurement Consultant should have a minimum of 7 years’ experience with donor funding in public sector particularly in public sector based projects in Kenya
  • Experience and hands-on knowledge in both public and World Bank procurement procedures is mandatory.
  • They must possess strong organizational and planning skills with ability to work independently;
  • Must be a team player and have the ability to work under stress;
  • They must also have experience in developing capacity building and knowledge transfer on procurement.
  • They must be individuals with high level of reliability and integrity and ability to work with limited supervision.
Deliverables:
  • Procurement Plans
  • Terms of Reference for consultants contracted under JPIP (in conjunction with technical experts)
  • Procurement Notices
  • Requests for Proposals (in conjunction with technical experts)
  • Bidding Documents (in conjunction with technical experts)
  • Contract Documents (in conjunction with oversight committees)
Duration of the Assignment: The overall duration of the assignment is three years renewable annually, subject to performance.
 
Institutional Arrangements
 
The Consultants will report to the Project Coordinator who will provide overall supervision. 
The Consultants will be provided with office space, office equipment including a computer, stationery, telecommunication and travel costs related to assignments out of the duty station [Nairobi].

How to Apply

To apply to above positions, please email your a cover letter; detailed CV clearly indicating consultant’s profile and the competence to conduct the assignment; and copies of Academic documents to jpip@judiciary.go.ke so as to be received on or before 11th November, 20 I 5 at 5.00pm. 
Include your name, along with the title of the position you are applying for, in the subject line

The attention of interested Consultants ¡s drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers [January 2011] (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.

The Chief Registrar of the Judiciary
Supreme Court Building, City Hall Way
P.O. Box 30041 —00100 GPO
Nairobi, Kenya

Email: chiefregistrar@judiciary.go.ke
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