Republic of Kenya
Judicial Performance Improvement Project (JPIP)
Request for Expressions of Interest
(Consulting Services – Individual Consultant)
Credit No 5181-KE, Project ID: P105269
Introduction: The Government of Kenya (GoK) has received a credit from the World Bank towards the cost of the Judicial Performance Improvement Project (the Project), and intends to apply part of the proceeds for recruitment of individual consultant for project implementation.
Background: The Judiciary now invites eligible Individual Consultants to express their interest in providing the required services.
Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
Financial Management Consultants
Financial Management Consultants
The Finance Consultants will work in the Project Management Unit which consists of a full-time Project Coordinator, a Monitoring and Evaluation Officer, and a Communications Consultant.
The Finance Consultants shall be responsible for prompt and efficient coordination, day to day implementation of, communication and reporting on all financial management aspects of Project implementation;
The main objective of the FM service is to provide financial management support, directly reporting to the Project Coordinator (PC).
Duties will be to have overall financial management responsibility for the Project; ensuring that the project has a satisfactory and adequate FM system; is able to prepare and record accurately all transactions undertaken by the project; prepare timely and accurate financial reports for the projects and more; specifically;
- The Financial Management Consultant is responsible for maintaining the integrity of project resources and ensuring the efficient completion of financial management procedures in accordance with the time standards and relevant rules.
- Preparing annual project budgets in collaboration with the Finance Director and the Project Coordinator. The preparation of the budget will follow the Government budget cycle.
- Developing appropriate financial procedures ¡n line with directions spelt out in the JPIP Financing Agreement and appropriate World Bank manuals and guidelines.
- Implement and enforce an adequate control system specifically on financial management.
- Using the re-engineered IFMIS, ensure adequate capture, analysis, and reporting of financial information in an accurate and timely fashion for all the funds advanced by the World Bank.
- Prepare appropriate withdrawal applications for replenishment of the Designated Account (established to receive World Bank foreign currency funds), to be submitted through the Project Coordinator, with quarterly financial reports of disbursements and accounts, and disbursement forecasts for the next quarter. The Designated Account will be opened and managed by the Ministry of Finance.
- Manage the local currency project account opened for JPIP and prepare and submit to World Bank quarterly unaudited Interim Financial Reports in the format agreed with the World Bank.
- Effect payments to appropriate payees upon authorization by Project Coordinator and verification of the availability of funds, according to the procedures outlined in the JPIP Project Implementation Manual.
- Monitor utilization of payments made to contractors and actual expenditures against budgets and disbursements; and prepare monthly budget variance analysis reports.
- Facilitate any and all financial reviews of the funds and accounts by the Judiciary’s Internal Auditors, External Auditors, and the World Bank supervision missions.
- Ensure that a proper internal control system is in place to achieve accountability at all levels, including the continued integrity of the system.
- Ensure satisfactory support and quality control of all procedures, processes, or work produced by consultants, or any users, parties, or partners that are relevant for the financial management function.
- Carry out continuous financial and progress review and monitoring of project activities so that the Judiciary is assured of an effective, proactive, and informed partnership for achieving its development objectives, including value for money.
- Ensure that the required financial reports are submitted on time.
- The Senior FM Consultant will supervise and review the work of the FM Consultant.
- The FM Consultant should have a Bachelor’s Degree in Accounts, Finance or Business/Commerce.
- They must be a qualified Accountant (CPA (K) or ACCA certified). Must have 10 years of experience.
- The Consultants should be experienced ¡n financial management and specifically in World Bank’s financial management and disbursement procedures.
- The FM Consultants should have IT knowledge including thorough understanding of government accounting and budgeting and experience with IFMIS.
- He/she must possess strong organizational and planning skills with ability to work independently as a team player and under stress.
- They must also have experience in developing capacity building and knowledge transfer on financial management system.
- He/she must be individuals with high level of reliability and integrity and ability to work with limited supervision.
Deliverables will be agreed upon during negotiation and will include but not limited to:
- Implementing all financial and accounting management of the Project
- Ensuring compliance with finance and accounting standards and regulations of Kenya Government and the World Bank including reporting;
- Coordinating preparation of budgets and ensuring implementation and controls as per approved levels;
- Ensuring development and implementation of effective disbursement system to implementers;
- Planning, coordinating, implementing and controlling of financial resources and accounting procedures;
- Supporting the implementing agencies ¡n their strategy formulation, planning and budgeting and providing regular financial management skills support;
- Coordinate audits in compliance with Financial Covenants as provided for in project agreement;
- Identify all the possible inherent risks related to flow of funds
Duration of the Assignment: The overall duration of the assignment is three years renewable annually, subject to performance.
The Consultants will report to the Project Coordinator who will provide overall supervision.
The Consultants will be provided with office space, office equipment including a computer, stationery, telecommunication and travel costs related to assignments out of the duty station [Nairobi].
How to Apply
How to Apply
To apply to above positions, please email your a cover letter; detailed CV clearly indicating consultant’s profile and the competence to conduct the assignment; and copies of Academic documents to firstname.lastname@example.org so as to be received on or before 11th November, 20 I 5 at 5.00pm.
Include your name, along with the title of the position you are applying for, in the subject line
The attention of interested Consultants ¡s drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers [January 2011] (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.
The Chief Registrar of the Judiciary
Supreme Court Building, City Hall Way
P.O. Box 30041 —00100 GPO