Heifer International Finance & Administration Officer Job in Eldoret Kenya 2014


Finance & Administration Officer – Eldoret
Summary: Our Client Heifer International is a global non profit humanitarian development organization dedicated to ending hunger and poverty and caring for the Earth by empowering small holder farm families around the globe to become self reliant and attain sustainable livelihood through economically viable animal agricultural enterprise.
Dairy value chain development is one of the key inventions of Heifer International in the East Africa region and Kenya in particular.

The intervention has been implemented through a major umbrella project, the East African Dairy Development project (EADD) which started in 2008 with the objective of doubling household dairy incomes.

The five year pilot project which has just ended (EADD-1) was implemented by a consortium of five partners including Heifer International (the lead partner), Technoserve, the International Livestock Research Institute (ILRI), World Agroforestry Centre (ICRAF), and African Breeders Services-Total Cattle Management.
The project is now embarking on the second phase, EADD-2.

In Kenya, the second phase of the project will adopt a more private sector led strategy with the overall objective of building significant partnerships with public and private organizations for co-funding, innovative design and overall project expansion.

In addition to focusing on institutional capacity building to potential partner institutions, the project will also pilot innovative techniques and approaches in the industry to provide important lessons on improving dairy cattle feeding, breeding and animal health practices.


The Finance and Administrative Officer will maintain accounting and financial records and providing adequate accounting information in accordance with the laid down policies and procedures of the organization and in accordance with international accounting standards


  • Manage and control project financial resources and other assets.
  • Maintain project’s accounting systems, policies and procedures.
  • Coordinate the preparation of country cash flows and projections, budgets in accordance with the project’s work plan and ensure budgetary controls are followed.
  • Ensure effective and efficient procurement system as per organization’s policies and maintain transparent relationship with supplier/clients.
  • Prepare project’s bank reconciliations statements.
  • Ensure proper recordkeeping by the project and subsequent production of monthly and quarterly financial reports.
  • Ensure statutory compliance and safekeeping of all administrative records.
  • Oversee receipt and verification of various reports from staff including timesheets, vehicle reports and others.
  • Ensure effective filing system in the regional office.
  • Co-ordinate with Management to ensure compliance with Heifer’s Africa Area Program and headquarters policy manuals.
  • Co-ordinate with Programs Division staff to ensure the project’s resources are effectively and efficiently utilized.
  • Supervise all staff in accounts and administration departments.
Minimum Requirements
  • Bachelor’s degree in accounting or related field plus five (4) years of related experience.
  • Active Certified Public Accountant (Part II) or recognition from Association of Chartered Certified Accountants.
Most Critical Proficiencies
  • Rich knowledge of accounting principles and practices.
  • Knowledge of budget preparation and monitoring.
  • Knowledge of the non-profit sector with awareness of the context in which non-profit organizations operate.
  • Computer proficient in word processing, spreadsheets, presentation tools, electronic mail software (Microsoft Office Suite), and knowledge of accounting software.
  • Proficiency in Solomon and Agresso accounting systems or similar accounting packages.
  • Ability to determine proper accounting treatment of transactions.
  • Excellent organizational skills including strong attention to detail.
  • Proficient in English and Swahili, both spoken and written.
Essential Job Functions and Physical Demands
  • Ability to create and present documents in a well-designed and attractive format with superior attention to detail.
  • Managing multiple tasks establishing priorities in a time-sensitive environment with the ability to meet critical deadlines.
  • Ability to assign and review the work of direct reports.
  • Constant face-to-face, telephone and electronic communication with internal and external colleagues.
  • Strong interpersonal, management and analytical skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people.
  • Willingness to work with flexible schedule and outside of normal business hours.
  • Willingness and ability to communicate information to all levels of management and peers.
  • Demonstrate a high degree of honesty and integrity.
  • Ability and willingness to travel both locally and internationally.
  • Working with sensitive information and maintaining confidentiality.
How to Apply:
You should only apply for only one position and your application should include a cover letter that demonstrates why you are the best suited candidate for it; a detailed CV highlighting relevant experience; details of current and expected remuneration; a daytime phone contact, email address, and the names of three professional referees.
All applications and enquiries should be sent to

Adept Systems
Management Consultants
P O Box 6416,

Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke

Closing date: Friday, 13th December 2013

Only short listed candidates will be contacted.

Please note that we do not charge fees for receiving or processing job applications.
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