Save the Children
Terms of Reference

Counselling Debriefing and Supervision for Paediatric Counsellors

Location: Daadab

Duration: 6 Months

Supervision is a formal arrangement for counsellors to discuss their work regularly with someone who is experienced in counselling and supervision. 
The task is to work together to ensure and develop the efficiency of the counsellor/client relationship. 

Professional supervision is a process to maintain adequate standards of counselling and a method of consultancy to widen the horizons of an experienced practitioner.  
Counselling exposes counsellors to situations that impose a great demand on practitioner’s emotional and professional well-being. This demand leads to one becoming enmeshed and over-involved leading to ineffective practice. These results to counsellors cannot in all cases be objective about their own abilities, agendas and practices. 
A supervisor will have to be objective and help the counsellor to grow and learn. The supervisor will ensure that the counsellor is meeting the needs of their clients and keeping to ethical and professional standards. 
Supervisors will also help counsellors relate practice to theory and visa versa. Supervisors are most likely to identify potential mental health issues in the Supervisee before they become a problem.

Supervision process will provides clinical companionship. It is an opportunity for paediatric counsellors to have a confidential space to share, reflect and explore solutions in order to assist their ability to manage clients and further develop their counselling skills. 

Supervision is an ethical requirement for those working in the counselling field as stipulated by the Kenya Counsellors and Psychologists Association (KCPA) and it therefore follows that the counselling supervisors need to be accredited by the association for the counsellors to earn their counselling supervision accreditation.

Project Background

The child Protection programme currently has 4 counsellors who serve an estimated population over 200,000 refugee in the 4 refugee camps of Hagadera, Dagahaley, Ifo main and Ifo 2. 

The clients receiving counselling support include vulnerable children, mainly unaccompanied and separated children together with their caregivers. 
All the clients receiving support present different levels of psychological distress This situation predisposes the counsellors to vicarious stress since they have to listen to various concerns around neglect, trauma which equally traumatizing and emotionally draining. 
Vicarious traumatization is a transformation in the self of a trauma worker or helper that results from empathic engagement with traumatized clients and their reports of traumatic experiences. Its hallmark is a disruption in the trauma workers’ perceived meaning and hope.

The 4 pediatric counselors will be supported on a quarterly basis with professional counselling supervision during their Rest and Recuperation (R&R) trips to Nairobi. 

This will help to offer them the space to not only rest physically but also emotionally and to be able to come back to work rejuvenated and able to fully engage in their roles better.

Objectives of the Consultancy
The supervisors’ primary role is to ensure that their counsellor’s are receiving appropriate therapeutic counselling. 

By ensuring the counsellor continually develops their professional practice in all areas, the supervisor ensures a counsellor remains psychologically healthy and well-tuned for the support they are going to offer to the clients. 
The supervisor is also responsible for detecting any symptoms of burn out, transference, hidden agendas that might be causing distress among in the counsellors.

Objective 1: To support the overall professional wellbeing of the counsellors.

Objective 2: To provide an ongoing technical support to the counsellors to allow them the space to proactively enhance the care to themselves even as they support others.

Timing / Approach to the Supervision

The consultant will be required to be available during the periods when the counsellors will be around for their R and R. 
It will be expected that the presence of the supervisor is guaranteed at all times when the counsellors are on the R and R as this will be the stipulated timings for their sessions.

Counselling supervision works best when the counsellor is offered support away from the area where they work. This approach serves to ensure that the environment where the supervision takes place is not the same as where the processes of emotional stress take place. 

A change of environment is the first among the healing processes and this is what ensures that the process takes place during the R and R vacation when the counsellor is normally away from the work station.

Deliverables / Expected Outcomes

Benefits that counselling supervision offers to the counsellors include but is not limited to the following:

  • Debriefing challenges
  • Understanding and working with resistance to change
  • Case conceptualization and management
  • Support with ethical issues such as confidentiality, contracting and referring on.
  • Development of self-care, stress management and burn out prevention
  • Counselling skill development and mastery
  • Assertive communication and professional boundaries
  • Managing work place issues and team communication
It is expected that the counselling supervision process will be able to allow the counsellors to achieve these and many more through their engagement in the process.

Duration and Time: The entire assignment will be expected to last until March 2016 to cover the duration of the funding. 

The invoices are expected to be fully paid by close of the project period in March 2016.

Desirable Qualifications:

It is widely accepted that all counsellors, whether experienced or just starting out, will benefit from having regular professional supervision. 
A supervisor acts in a mentoring role, providing emotional support as well as information and guidance.

Technical competencies required:

  • Adequate knowledge of the child counselling methodologies, and experience in parenting/ family therapy skills will be an advantage.
  • Skills and excellent experience in counselling and supervision.
  • Ability to work well within a short period of appointment, since there are times the R and R timings might be affected by work schedules which might not allow for long term planning.
  • Previous experience of conducting counselling supervision will be desirable.
  • Accreditation as a counselling supervisor by the Kenya Counsellors and Psychologists Association mandatory.
Administrative / Logistical Support
The consultant should submit to Save the Children forecast of the budget including his/her consultancy fees. All other administrative and logistic costs for the evaluation including transport from Nairobi to field and back (flight) and field accommodation will be covered by Save the Children or as per the contract.

Schedule of payment: The supervisors will be required to prepare and share a log for the counselling supervision sessions conducted to accompany their invoices which shall be presented to Save the Children and paid on a bi-monthly basis. 

All payments will be made to the consultant through cheque to a validly agreed institution under which the contract was signed.

Expression of Interest

All interested consultants/firms are requested to write an expression of interest following the attached EOI format ONLY (CLICK HERE to download) by email to: with a copy to  by 27th Oct. 2015. 

Please indicate “CONSULTANCY – Counselling Debriefing and Supervision for Paediatric counsellors
– (BPRM)’’ as the subject heading.

Any canvassing will lead to automatic disqualification.

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